Privacy Policy

Effective date: March 17, 2026

Introduction

Welcome to The Office, a product of Hanamori Labs, LLC ("we", "us", or "our"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered multi-agent platform and related services.

By accessing or using The Office Platform, you agree to the terms of this Privacy Policy. If you do not agree with the terms, please discontinue use of the platform immediately.

Information We Collect

We collect information that you provide directly to us, information we obtain automatically when you use our platform, and information from third-party sources.

Personal Information

When you create an account, we may collect your name, email address, and authentication credentials. If you sign in through a third-party provider such as GitHub or Google, we receive your profile information from that provider.

Usage Data

We automatically collect information about how you interact with our platform, including pages visited, features used, timestamps, browser type, operating system, and IP address. This data helps us improve performance and user experience.

AI Interaction Data

When you use our AI agents, we may collect the prompts, instructions, and outputs generated during your sessions. This data is used to deliver the service and may be used to improve our AI models, unless you opt out.

How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve The Office Platform
  • Create and manage your user account
  • Process transactions and send related information
  • Send you technical notices, updates, and support messages
  • Respond to your comments, questions, and customer service requests
  • Monitor and analyse usage trends to improve user experience
  • Detect, prevent, and address technical issues and security threats
  • Comply with legal obligations and enforce our terms

Data Sharing and Disclosure

We do not sell your personal information. We may share your data in the following circumstances:

  • Service providers: We share data with trusted third-party vendors who assist us in operating the platform, such as hosting, analytics, and payment processing.
  • Legal requirements: We may disclose your information if required by law, regulation, legal process, or government request.
  • Business transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
  • With your consent: We may share information for any other purpose with your explicit consent.

Data Security

We implement industry-standard security measures to protect your personal information, including encryption in transit and at rest, access controls, and regular security audits. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as your account is active or as needed to provide you with our services. We may also retain and use your information to comply with legal obligations, resolve disputes, and enforce our agreements. When data is no longer needed, it is securely deleted or anonymised.

Your Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request correction of inaccurate or incomplete data.
  • Deletion: Request deletion of your personal data, subject to legal exceptions.
  • Portability: Request a machine-readable copy of your data.
  • Objection: Object to the processing of your data for certain purposes.
  • Withdrawal of consent: Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at [email protected].

Cookies and Tracking

We use cookies and similar tracking technologies to collect usage data, remember your preferences, and improve your experience. You can control cookie settings through your browser. Disabling cookies may limit certain functionality of the platform.

Third-Party Links

Our platform may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing any personal information.

Children's Privacy

The Office Platform is not intended for children under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child under 16, we will take steps to delete that information promptly.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page and updating the effective date. Your continued use of the platform after changes are posted constitutes acceptance of the revised policy.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us: